How SharePoint Modern Document Libraries Help to Manage Important Data

SharePoint is now in the market for a long time and many business organizations have embraced this platform to manage and collaborate the documents greatly. When it is compared to the Classic SharePoint, Modern SharePoint offers more user friendly features and it is packed with a lot of simple and useful features and changes.

SharePoint document libraries are super folders as they help to separate your files and folders and keep things clean and organized within the SharePoint site.

Here in this blog, we will cover some of the best things about libraries and how you can make the most of it.

Libraries aren’t any replacements for old network or shared drives, but they are a major upgrade to the old school file share system.

Let’s Take a Look at What the Document Libraries can do:

Folders:

Folders in the SharePoint development make the document handling experience similar to what you have been using if you are on network drives.

It is very important to organize all your files and folders and also the subfolders, so that you can easily retrieve any information from the organization whenever needed and at any time.

Maintaining the files will also help to keep the application clean and make SharePoint better for the users. It is good to have a hierarchical folder structure and create a metadata structure.

User Interface:

The modern SharePoint document libraries combine the power of OneDrive usability and SharePoint and have an updated user interface that offers a similar experience to OneDrive.

You can make copies and document libraries are intelligent about remembering other files that you are using in SharePoint.

This makes it possible to import other files from other libraries as links without having to duplicate the files between multiple websites.

 

Also Read: How SharePoint Development Helps to Map Workplace Collaboration

 

Metadata:

The document metadata is now available inline and you can easily edit the metadata directly from the main view in the information panel.

You need not click on the multiple screens in order to apply an update and you can also easily drag and drop the files between the groups to update your metadata.

The users can also navigate a complete document preview in SharePoint at the top of the information panel which offers metadata including the history of recent activity, who received a share to the file and the updates to the file. 

Personalisation:

The new SharePoint document libraries allow the users to group files directly in the main page without having to click to a separate admin screen. 

They can easily click and drag the size of the columns and filter and also group any column header.

To make the view easily available to everyone else, all they need is to click of the Save View.

Even the mobile browsers have the same features as desktop, thereby, making SharePoint development more productive for all the users whether they interact via the keyboard, mouse, screen reader or touch.

Good Navigation:

With modern SharePoint libraries, user can bring enhanced content to group files and libraries that belong to the Office 365 group having a new header control at the top of the page.

Unlike the old control, that included links to the calendar, group’s conversation and member engagement, the new control offers a single link to the group’s conversation from which the user can easily navigate the calendar and member management.

 

Also Read: The Need to Migrate SharePoint 2010 to SharePoint Online