{"id":1936,"date":"2018-09-25T19:15:38","date_gmt":"2018-09-25T13:45:38","guid":{"rendered":"http:\/\/www.idslogic.com\/blog\/?p=1936"},"modified":"2025-02-24T12:30:26","modified_gmt":"2025-02-24T07:00:26","slug":"key-areas-to-focus-when-developing-a-successful-sharepoint-project","status":"publish","type":"post","link":"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project","title":{"rendered":"Key Areas to Focus When Developing a Successful SharePoint Project"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_72 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Some_of_the_Key_Processes_that_Lead_to_a_Successful_SharePoint_Solution\" title=\"Some of the Key Processes that Lead to a Successful SharePoint Solution:\">Some of the Key Processes that Lead to a Successful SharePoint Solution:<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Requirement_Mapping_Based_on_Technology\" title=\"Requirement Mapping Based on Technology:\">Requirement Mapping Based on Technology:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Ownership_and_Estimation\" title=\"Ownership and Estimation:\">Ownership and Estimation:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Data_Classification_and_Implementation\" title=\"Data Classification and Implementation:\">Data Classification and Implementation:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Securing_Access_to_the_Platform_and_Data\" title=\"Securing Access to the Platform and Data:\">Securing Access to the Platform and Data:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Encrypting_the_Data_During_Transition\" title=\"Encrypting the Data During Transition:\u00a0\">Encrypting the Data During Transition:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.idslogic.com\/blog\/key-areas-to-focus-when-developing-a-successful-sharepoint-project\/#Implement_a_Process_for_Continuous_Improvement\" title=\"Implement a Process for Continuous Improvement:\u00a0\">Implement a Process for Continuous Improvement:\u00a0<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p><span style=\"font-size: 14pt;\">Microsoft SharePoint is a very popular enterprise management, collaboration and internet \/ intranet portal publishing platform that helps SMEs and large organizations to share their documents and business data easily. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Today, organizations realize the importance of collaboration between the employees, management and their business partners and so they follow a certain set of processes to leverage the capabilities of SharePoint.<\/span><span style=\"font-size: 14pt;\"> These processes help to decrease the rate of failure during the implementation of SharePoint and also helps to focus largely on success.<\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Developing a project based on technology is a challenging task and it is harder when it comes to SharePoint projects. The challenge is not to deliver it at the right time, but to maintain the quality of the project that makes the actual difference. Focusing on a concrete development plan, good SharePoint infrastructure, estimated budget are essential to create a project that offers long term success.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Some_of_the_Key_Processes_that_Lead_to_a_Successful_SharePoint_Solution\"><\/span><span style=\"color: #008000;\"><strong><span style=\"font-size: 18pt;\">Some of the Key Processes that Lead to a Successful SharePoint Solution:<\/span><\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Requirement_Mapping_Based_on_Technology\"><\/span><span style=\"color: #003366; font-size: 16pt;\"><strong>Requirement Mapping Based on Technology: <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">The most crucial factor before initiating a SharePoint project is to gather the requirement from the business. Based on the needs and business objectives, the flexibility of the solution can be decided. SharePoint development has some built-in features and also components that eventually satisfies the objectives. Some of the most important factors that we should take care of while gathering the requirements are:<\/span><\/p>\n<ol>\n<li><span style=\"font-size: 14pt;\">Analyze the business needs<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Categorize them<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Set the priority<\/span><\/li>\n<li><span style=\"font-size: 14pt;\">Prepare formatted business documents.<\/span><\/li>\n<\/ol>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Ownership_and_Estimation\"><\/span><span style=\"color: #003366; font-size: 16pt;\"><strong>Ownership and Estimation: <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">A project on SharePoint can only be started with accurate estimation and ownership.\u00a0 By estimation, it is means the combination of various factors like the time, cost and resources. But many of these are quite hard to achieve due to unclear information or time constraints. Again, taking ownership is another important factor for developing a successful SharePoint project.<\/span><\/p>\n<p><a href=\"https:\/\/www.idslogic.com\/dedicated-sharepoint-developer\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3386 size-full\" src=\"https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2017\/09\/Hire-Sharepoint-Developers.jpg\" alt=\"Dedicated SharePoint Developer\" width=\"823\" height=\"100\" srcset=\"https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2017\/09\/Hire-Sharepoint-Developers.jpg 823w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2017\/09\/Hire-Sharepoint-Developers-300x36.jpg 300w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2017\/09\/Hire-Sharepoint-Developers-768x93.jpg 768w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2017\/09\/Hire-Sharepoint-Developers-560x68.jpg 560w\" sizes=\"auto, (max-width: 823px) 100vw, 823px\" \/><\/a><\/p>\n<p><span style=\"font-size: 14pt;\">A person having sound technical knowledge and managerial ability can lead a project towards success. He or she will have the ability to create the development plan, design the architecture, prepare the signoff documents and this will help in a smoother flow of the project.<\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Data_Classification_and_Implementation\"><\/span><span style=\"color: #003366; font-size: 16pt;\"><strong>Data Classification and Implementation: <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">With the data flowing in and out of SharePoint, the administrators should strictly focus on defining an adequate data governance plan and this will help ensure that all the data meet the GDPR rules properly. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">A key step to implementing and securing the data within SharePoint is by defining the criteria for data classification, determining policies that include specific actions required to protect the newly classified data. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Once the administrators update their data governance plan in order to include SharePoint and the GDPR compliance requirements, the implementation can begin.<\/span><br \/>\n<span style=\"font-size: 14pt;\"><span style=\"color: #ff0000;\"> <a style=\"color: #ff0000;\" href=\"\/sharepoint-development\/\">SharePoint development<\/a><\/span> also offers various features for the detection of different content types as part of its data leak prevention capabilities.<\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Securing_Access_to_the_Platform_and_Data\"><\/span><span style=\"color: #003366; font-size: 16pt;\"><strong>Securing Access to the Platform and Data<\/strong>:<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">Another important step that should be taken by the administrators is to tighten the security of accessing the content and ensuring that only authorized users can gain access to the system. The administrators can do so by turning to the multifactor authentication tools. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">The tools help to significantly reduce the risk that is associated with hackers using the stolen data to log in and access any sensitive information that is stored within SharePoint.<\/span><\/p>\n<p style=\"text-align: center;\"><span style=\"color: #ff0000; font-size: 14pt;\"><a style=\"color: #ff0000;\" href=\"\/blog\/use-of-sharepoint-some-advantages-and-disadvantages\">Use of SharePoint: Some Advantages and Disadvantages<\/a><\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Since the \u00a0\u00a0platform is accessible from the internet, it is important to restrict the number of users having access to important data in order to reduce the security risks.<\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Encrypting_the_Data_During_Transition\"><\/span><span style=\"color: #003366; font-size: 16pt;\"><strong>Encrypting the Data During Transition:\u00a0 <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">All the information that is exchanged between the server and the user must be secured to ensure the data are not easily used and tampered by the hackers. Using an SSL to encrypt the HTTP traffic between the server and the browser will help to secure the SharePoint system. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">For organizations that use SharePoint, Microsoft addresses the security concerns by enforcing the HTTPS and the encryption at rest. SharePoint administrators can still configure all the encryption and security requirements so that they also meet the GDPR compliance requirements.<\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Implement_a_Process_for_Continuous_Improvement\"><\/span><span style=\"color: #003366; font-size: 16pt;\"><strong>Implement a Process for Continuous Improvement:\u00a0 <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">SharePoint is used not to create any application once. But it needs an ongoing investment both to ensure that the procedures are followed and system optimized and also from a governance standpoint and also from the simple fact that it is used for more productivity. As the needs mature, the platform should also grow and update to meet the changing business requirements.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft SharePoint is a very popular enterprise management, collaboration and internet \/ intranet portal publishing platform that helps SMEs and large organizations to share their documents and business data easily. Today, organizations realize the importance of collaboration between the employees,&#8230;<\/p>\n","protected":false},"author":1,"featured_media":9482,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[166,104],"tags":[278,587,588],"class_list":["post-1936","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software-development-company-india","category-web-development","tag-sharepoint-development","tag-sharepoint-portal-development","tag-sharepoint-solution"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/1936","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/comments?post=1936"}],"version-history":[{"count":4,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/1936\/revisions"}],"predecessor-version":[{"id":10446,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/1936\/revisions\/10446"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/media\/9482"}],"wp:attachment":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/media?parent=1936"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/categories?post=1936"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/tags?post=1936"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}