{"id":3025,"date":"2019-05-06T18:52:52","date_gmt":"2019-05-06T13:22:52","guid":{"rendered":"https:\/\/www.idslogic.com\/blog\/?p=3025"},"modified":"2025-02-25T11:47:49","modified_gmt":"2025-02-25T06:17:49","slug":"how-to-modernize-business-processes-with-sharepoint-online","status":"publish","type":"post","link":"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online","title":{"rendered":"How to Modernize Business Processes with SharePoint Online"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_72 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#Crucial_Steps_to_Follow_While_Modernizing_Business_Process_with_SharePoint_Online\" title=\"Crucial Steps to Follow While Modernizing Business Process with SharePoint Online\">Crucial Steps to Follow While Modernizing Business Process with SharePoint Online<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#SharePoint_as_a_Core_Project_Management_Tool\" title=\"SharePoint as a Core Project Management Tool:\">SharePoint as a Core Project Management Tool:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#Consider_a_Proper_Migration_of_Documents\" title=\"Consider a Proper Migration of Documents:\">Consider a Proper Migration of Documents:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#Using_SharePoint_Development_as_the_Gateway_to_Other_Services\" title=\"Using SharePoint Development as the Gateway to Other Services:\">Using SharePoint Development as the Gateway to Other Services:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#Lay_More_Emphasis_on_The_User_Interface\" title=\"Lay More Emphasis on The User Interface:\">Lay More Emphasis on The User Interface:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#SharePoint_Team_Sites_and_Office_Group_Sites_are_the_Same\" title=\"SharePoint Team Sites and Office Group Sites are the Same:\">SharePoint Team Sites and Office Group Sites are the Same:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\/#Sign_up_our_Newsletter\" title=\"Sign up our Newsletter!\">Sign up our Newsletter!<\/a><\/li><\/ul><\/nav><\/div>\n<p><span style=\"font-size: 14pt;\">Launched about 18 years ago, <a href=\"https:\/\/www.idslogic.com\/sharepoint-workflow-and-collaboration\/\"><span style=\"color: #ff0000;\">SharePoint is a web based collaborative platform<\/span><\/a> that allows you to create applications or project specific sites that supports the business processes. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">This Microsoft\u2019s enterprise collaboration platform is embedded in many medium and large organizations in some form or the other and SharePoint Online is a part of the Office 365 subscription service that allows hundreds of thousands of users to access the software.<\/span><\/p>\n<p><span style=\"font-size: 14pt;\">SharePoint online allows the users to access the internal site, create document libraries and other shared documents and data across the company, whether the user works within the office or remotely via the cloud. It helps to create intuitive intranet sites with customized images, documents and texts to deliver the content.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Crucial_Steps_to_Follow_While_Modernizing_Business_Process_with_SharePoint_Online\"><\/span><span style=\"font-size: 18pt; color: #003366;\">Crucial Steps to Follow While Modernizing Business Process with SharePoint Online<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"SharePoint_as_a_Core_Project_Management_Tool\"><\/span><span style=\"font-size: 18pt; color: #008000;\"><strong>SharePoint as a Core Project Management Tool:<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">SharePoint comes with a project management site template that allows the users to easily create the intranet pages to help maintain the internal activities, documents and schedules that are related with specific projects. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">It is with the help of a \u2018Microsoft Planner`, you now have a great alternative to the classic SharePoint Project templates. The planner offers visualizations that summarize the project activities and this can be integrated into other pages.<\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Consider_a_Proper_Migration_of_Documents\"><\/span><span style=\"font-size: 18pt; color: #008000;\"><strong>Consider a Proper Migration of Documents:<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">When setting SharePoint Online, special care needs to be taken when migrating or upgrading to the newest version. It is common to consider the lift and shift approach that ensures all the documents and important content and site structures are seamlessly moved to the new platform. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">However, this approach can create some compatibility issues. The tool has also come up with significant changes that include modern site, introduction of PowerApps and hub sites and this may need legacy sites to be restructured once again for better performance.<\/span><\/p>\n<p><a href=\"https:\/\/www.idslogic.com\/office-365-consultation-services\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2955 size-full\" src=\"https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2019\/04\/Office-365-Consultation-1.jpg\" alt=\"Office-365-Consultation\" width=\"823\" height=\"100\" srcset=\"https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2019\/04\/Office-365-Consultation-1.jpg 823w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2019\/04\/Office-365-Consultation-1-300x36.jpg 300w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2019\/04\/Office-365-Consultation-1-768x93.jpg 768w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2019\/04\/Office-365-Consultation-1-560x68.jpg 560w\" sizes=\"auto, (max-width: 823px) 100vw, 823px\" \/><\/a><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Using_SharePoint_Development_as_the_Gateway_to_Other_Services\"><\/span><span style=\"font-size: 18pt; color: #008000;\"><strong>Using SharePoint Development as the Gateway to Other Services:<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">Office 365 has numerous new apps and some even app overlapping capabilities that SharePoint offers. Though some apps may compete with <span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.idslogic.com\/sharepoint-development\/\">SharePoint development<\/a><\/span>, the platform still has some of the most powerful file sharing and storage management features. It may no more be the destination for everything, but it still remains to be the gateway to all the major services that the users or enterprise often needs.<\/span><\/p>\n<p><span style=\"font-size: 20pt;\"><span style=\"color: #800000;\"><strong>Note:<\/strong> <\/span><span style=\"color: #000080;\">Most failed projects are often the result of poor preparation and planning. It is important to define how the platform will be used with the enterprise.<\/span><\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"Lay_More_Emphasis_on_The_User_Interface\"><\/span><span style=\"font-size: 18pt; color: #008000;\"><strong>Lay More Emphasis on The User Interface: <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">When it is all about out of the box templates and also UI capabilities, SharePoint doesn\u2019t enjoy a good repute. Many users are not satisfied. Earlier the administrators had to modify the site master pages by using any third party apps like BingTuning, Powell 365, ShortPoint and LiveTiles to customize the look and feel of their intranets.<\/span><\/p>\n<div style=\"margin: 40px auto; border: 2px solid #f46f25; padding: 20px 25px; border-radius: 6px; background: 0;\">\n<div style=\"display: inline-block; vertical-align: middle; width: 62%;\"><span style=\"font-size: 14pt; color: #339966;\"><strong>Are You Looking for SharePoint Update and Migration Services?<\/strong><\/span><\/div>\n<div style=\"display: inline-block; vertical-align: middle; width: 36%;\"><a style=\"padding: 10px 22px; margin-bottom: 0; line-height: 1.3em; text-align: center; text-decoration: none; vertical-align: middle; cursor: pointer; color: #ffffff; background-color: #f46f25; -moz-border-radius: 3px; -webkit-border-radius: 3px; border-radius: 3px; display: block;\" href=\"https:\/\/www.idslogic.com\/sharepoint-migration-and-upgradation\/\" target=\"_blank\" rel=\"noopener noreferrer\">Contact Us Today!<\/a><\/div>\n<\/div>\n<p><span style=\"font-size: 14pt;\">All these customization features are now available within SharePoint Online, and this has made it very easy to shift from classical to modern sites, thereby reducing the need to use any third party applications.<\/span><\/p>\n<p><span style=\"font-size: 20pt; color: #000080;\"><span style=\"color: #800000;\"><strong>Note:\u00a0<\/strong><\/span> Investing in ongoing education and training is important to ensure successful implementation of SharePoint <\/span><\/p>\n<hr \/>\n<h3><span class=\"ez-toc-section\" id=\"SharePoint_Team_Sites_and_Office_Group_Sites_are_the_Same\"><\/span><span style=\"font-size: 18pt; color: #008000;\"><strong>SharePoint Team Sites and Office Group Sites are the Same: <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">Users who are now moving to Office 365, now have a new set of tools that allows them to communicate and collaborate efficiently without using multiple services and vendors. The Office Groups were added recently that allowed the users to have an easy access to the latest SharePoint template and functionality that is similar to the traditional SharePoint sites.\u00a0 <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">The Groups allow the users to access and even share the calendar, files, tasks and modern websites where relevant information is maintained.<\/span><\/p>\n<blockquote>\n<p style=\"box-shadow: 0 0 16px #cccccc; padding: 10px;\"><span style=\"font-size: 14pt;\"><span style=\"color: #800000;\"><strong>Also Read:<\/strong>\u00a0<a href=\"\/blog\/modern-sharepoint-pages-and-its-new-features-for-the-users\"><span style=\"color: #ff0000;\">Modern SharePoint Pages and Its New Features for The Users<\/span><\/a><\/span><br \/>\n<\/span><\/p>\n<\/blockquote>\n<hr \/>\n<div class=\"newsletter_form\">\n<h2><span class=\"ez-toc-section\" id=\"Sign_up_our_Newsletter\"><\/span>Sign up our Newsletter!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"emaillist\" id=\"es_form_f0-n1\"><form action=\"\/blog\/wp-json\/wp\/v2\/posts\/3025#es_form_f0-n1\" method=\"post\" class=\"es_subscription_form es_shortcode_form  es_ajax_subscription_form\" id=\"es_subscription_form_6a54890870e30\" data-source=\"ig-es\" data-form-id=\"0\"><div class=\"es-field-wrap\"><label>Name<br \/><input type=\"text\" name=\"esfpx_name\" class=\"ig_es_form_field_name\" placeholder=\"\" value=\"\" \/><\/label><\/div><div class=\"es-field-wrap\"><label>Email*<br \/><input class=\"es_required_field es_txt_email ig_es_form_field_email\" type=\"email\" name=\"esfpx_email\" value=\"\" placeholder=\"\" required=\"required\" \/><\/label><\/div><input type=\"hidden\" name=\"esfpx_form_id\" value=\"0\" \/><input type=\"hidden\" name=\"es\" value=\"subscribe\" \/>\n\t\t\t<input type=\"hidden\" name=\"esfpx_es_form_identifier\" value=\"f0-n1\" \/>\n\t\t\t<input type=\"hidden\" name=\"esfpx_es_email_page\" value=\"3025\" \/>\n\t\t\t<input type=\"hidden\" name=\"esfpx_es_email_page_url\" value=\"https:\/\/www.idslogic.com\/blog\/how-to-modernize-business-processes-with-sharepoint-online\" \/>\n\t\t\t<input type=\"hidden\" name=\"esfpx_status\" value=\"Unconfirmed\" \/>\n\t\t\t<input type=\"hidden\" name=\"esfpx_es-subscribe\" id=\"es-subscribe-6a54890870e30\" value=\"15c9239884\" \/>\n\t\t\t<label style=\"position:absolute;top:-99999px;left:-99999px;z-index:-99;\" aria-hidden=\"true\"><span hidden>Please leave this field empty.<\/span><input type=\"email\" name=\"esfpx_es_hp_email\" class=\"es_required_field\" tabindex=\"-1\" autocomplete=\"-1\" value=\"\" \/><\/label><input type=\"submit\" name=\"submit\" class=\"es_subscription_form_submit es_submit_button es_textbox_button\" id=\"es_subscription_form_submit_6a54890870e30\" value=\"Subscribe\" \/><span class=\"es_spinner_image\" id=\"spinner-image\"><img decoding=\"async\" src=\"https:\/\/www.idslogic.com\/blog\/wp-content\/plugins\/email-subscribers\/lite\/public\/images\/spinner.gif\" alt=\"Loading\" \/><\/span><\/form><span class=\"es_subscription_message \" id=\"es_subscription_message_6a54890870e30\" role=\"alert\" aria-live=\"assertive\"><\/span><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Launched about 18 years ago, SharePoint is a web based collaborative platform that allows you to create applications or project specific sites that supports the business processes. This Microsoft\u2019s enterprise collaboration platform is embedded in many medium and large organizations&#8230;<\/p>\n","protected":false},"author":1,"featured_media":3027,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[643],"tags":[278,280,834],"class_list":["post-3025","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint","tag-sharepoint-development","tag-sharepoint-development-company","tag-sharepoint-online"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/3025","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/comments?post=3025"}],"version-history":[{"count":6,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/3025\/revisions"}],"predecessor-version":[{"id":10727,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/3025\/revisions\/10727"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/media\/3027"}],"wp:attachment":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/media?parent=3025"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/categories?post=3025"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/tags?post=3025"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}