{"id":4503,"date":"2020-03-27T15:58:29","date_gmt":"2020-03-27T10:28:29","guid":{"rendered":"https:\/\/www.idslogic.com\/blog\/?p=4503"},"modified":"2026-03-12T12:58:41","modified_gmt":"2026-03-12T07:28:41","slug":"tips-to-create-multilingual-websites-in-sharepoint","status":"publish","type":"post","link":"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint","title":{"rendered":"Tips to Create Multilingual Websites in SharePoint"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_72 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#The_Power_of_SharePoint_Multilingual_Features\" title=\"The Power of SharePoint Multilingual Features\">The Power of SharePoint Multilingual Features<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#Different_Ways_to_Provide_Multilingual_SharePoint_Sites_for_Users\" title=\"Different Ways to Provide Multilingual SharePoint Sites for Users\">Different Ways to Provide Multilingual SharePoint Sites for Users<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#Choosing_the_Right_Multilingual_Approach\" title=\"Choosing the Right Multilingual Approach\">Choosing the Right Multilingual Approach<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#Why_Every_Business_Needs_a_Multilingual_SharePoint_Site\" title=\"Why Every Business Needs a Multilingual SharePoint Site?\">Why Every Business Needs a Multilingual SharePoint Site?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#Building_and_Managing_a_Multilingual_SharePoint_Environment\" title=\"Building and Managing a Multilingual SharePoint Environment\">Building and Managing a Multilingual SharePoint Environment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#Final_Thoughts\" title=\"Final Thoughts\">Final Thoughts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.idslogic.com\/blog\/tips-to-create-multilingual-websites-in-sharepoint\/#Frequently_Asked_Questions\" title=\"Frequently Asked Questions\">Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n<p>Your website is often the first point of contact that customers have with your business in today&#8217;s global digital landscape. With the rise of the internet and eCommerce, reaching people in different regions is easier, but only if your content speaks their language. Therefore, it is imperative to create multilingual websites.<\/p>\n\n\n\n<p>A multilingual website allows anyone, from any part of the world, to access your content in their preferred language. When users understand your message, they trust your brand more, and that directly helps increase engagement, conversions, and overall growth.<\/p>\n\n\n\n<p>For businesses using Microsoft technologies, our <strong><a href=\"https:\/\/www.idslogic.com\/sharepoint-development-company\/\">SharePoint development services<\/a><\/strong> are one of the best toolsto create multilingual websites. It\u2019s widely used by global organizations for collaboration, content management, and secure information sharing. With the latest SharePoint multilingual support features, you can deliver localized experiences for employees, partners, or customers across regions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_Power_of_SharePoint_Multilingual_Features\"><\/span><strong>The Power of SharePoint Multilingual Features<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Modern SharePoint Online multilingual capabilities go far beyond simple translation. They make it possible to manage both the user interface and content in multiple languages, without needing multiple separate sites.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>With SharePoint multilingual site creation, organizations can:<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Display site navigation, titles, and descriptions in the user\u2019s preferred language.<\/li>\n\n\n\n<li>Create and publish pages and news posts in multiple languages.<\/li>\n\n\n\n<li>Assign translators to handle multilingual content deployment.<\/li>\n\n\n\n<li>Receive automatic alerts when pages are ready to be translated or updated.<\/li>\n\n\n\n<li>Maintain a unified look and feel across all language versions.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2020\/03\/Multilingual-SharePoint-Sites-1024x683.png\" alt=\"Multilingual SharePoint Sites\" class=\"wp-image-12144\" style=\"width:534px;height:auto\" srcset=\"https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2020\/03\/Multilingual-SharePoint-Sites-1024x683.png 1024w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2020\/03\/Multilingual-SharePoint-Sites-300x200.png 300w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2020\/03\/Multilingual-SharePoint-Sites-768x512.png 768w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2020\/03\/Multilingual-SharePoint-Sites-560x373.png 560w, https:\/\/www.idslogic.com\/blog\/wp-content\/uploads\/2020\/03\/Multilingual-SharePoint-Sites.png 1536w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Different_Ways_to_Provide_Multilingual_SharePoint_Sites_for_Users\"><\/span><strong>Different Ways to Provide Multilingual SharePoint Sites for Users<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Creating a multilingual SharePoint site today is easier and more flexible than ever. Depending on your setup, whether you use SharePoint Online or an on-premises version. You can choose different ways to deliver content in multiple languages. Each option offers unique benefits for both administrators and users.<\/p>\n\n\n\n<p><strong>1. Using SharePoint Language Packs (for On-Premises Servers)<\/strong><\/p>\n\n\n\n<p>If you manage your own SharePoint server, you can install SharePoint language packs to support additional languages. Once installed, these packs let users view menus, site settings, and system messages in their preferred language.<\/p>\n\n\n\n<p>Administrators can configure which languages are available, ensuring the entire organization has access to localized sites. This option is ideal for organizations still using SharePoint Server 2016, 2019, or SE (Subscription Edition).<\/p>\n\n\n\n<p><strong>Key advantages:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Full control over which languages are installed and used.<\/li>\n\n\n\n<li>Great for organizations that manage their own infrastructure.<\/li>\n\n\n\n<li>Works well for regional intranets and internal portals.<\/li>\n<\/ul>\n\n\n\n<p><strong>2. SharePoint Online Multilingual Features (Cloud Version)<\/strong><\/p>\n\n\n\n<p>For organizations using SharePoint Online, the process is even simpler. Microsoft has already built multilingual features into the cloud platform, no need to install anything.<\/p>\n\n\n\n<p>You can turn on the Multilingual User Interface (MUI) and the Multilingual Pages features directly from your site settings. These options allow users to create and display content in multiple languages without maintaining separate sites.<\/p>\n\n\n\n<p><strong>How it works:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to Site Settings \u2192 Language Settings.<\/li>\n\n\n\n<li>Enable \u201cpages and news to be translated into multiple languages.\u201d<\/li>\n\n\n\n<li>Choose the languages you want to add.<\/li>\n\n\n\n<li>Assign translators for each selected language.<\/li>\n\n\n\n<li>Once a page is published in the default language, translators can create localized versions.<\/li>\n<\/ol>\n\n\n\n<p>Users will automatically see the translated pages and news in their preferred language. If a translation isn\u2019t available, they can use a simple dropdown to switch languages.<\/p>\n\n\n\n<p><strong>Highlights:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Works best for communication sites in SharePoint Online.<\/li>\n\n\n\n<li>Provides email notifications when a page is ready for translation or updates.<\/li>\n\n\n\n<li>Supports manual translation for more accurate results.<\/li>\n\n\n\n<li>Gives a consistent multilingual experience across devices and regions.<\/li>\n<\/ul>\n\n\n\n<p><strong>3. The Multilingual User Interface (MUI)<\/strong><\/p>\n\n\n\n<p>The SharePoint Multilingual User Interface (MUI) is one of the most widely used features for multilingual SharePoint sites. It allows each user to view site components, such as navigation menus, document libraries, and settings, in their chosen language.<\/p>\n\n\n\n<p>This means two users can visit the same site URL but see it in completely different languages. It\u2019s simple to manage and doesn\u2019t require complex workflows.<\/p>\n\n\n\n<p>Developers can even build <strong><a href=\"https:\/\/www.idslogic.com\/sharepoint-customization\/\">SharePoint customization<\/a><\/strong> solutions using SPFx web parts that automatically render in different languages. This localization ensures that users see the same content structure but in their own language, improving accessibility and collaboration.<\/p>\n\n\n\n<p><strong>Benefits of MUI:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Available in both Classic and Modern SharePoint experiences.<\/li>\n\n\n\n<li>Future-proof and easy to enable.<\/li>\n\n\n\n<li>Perfect for global teams who prefer working in their own language.<\/li>\n<\/ul>\n\n\n\n<p>However, MUI only translates the site\u2019s built-in elements, not the user-generated content. Pages, lists, or metadata must still be manually translated.<\/p>\n\n\n\n<p><strong>4. SharePoint Variations (Classic Experience)<\/strong><\/p>\n\n\n\n<p>The SharePoint Variations feature, available in classic SharePoint sites, duplicates the entire site for each target language. Every variation functions as an independent site where content can be created, customized, and translated separately.<\/p>\n\n\n\n<p>This approach works best for large organizations that need full control over each language version, especially for formal content like HR policies, corporate news, or global marketing materials.<\/p>\n\n\n\n<p><strong>Advantages:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Each site version is fully independent and customizable.<\/li>\n\n\n\n<li>Enables regional differences (such as office addresses or cultural references).<\/li>\n\n\n\n<li>Ideal for complex multilingual intranets with distinct audiences.<\/li>\n<\/ul>\n\n\n\n<p><strong>Limitations:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requires strong planning and coordination.<\/li>\n\n\n\n<li>Manual translation and synchronization can be time-consuming.<\/li>\n\n\n\n<li>Supported primarily in the Classic SharePoint experience.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Choosing_the_Right_Multilingual_Approach\"><\/span><strong>Choosing the Right Multilingual Approach<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Choosing the right multilingual approach in SharePoint depends entirely on your organisation\u2019s structure, platform, and content goals. Each method offers its own strengths, making it important to align your choice with your operational needs and translation workflows.<\/p>\n\n\n\n<p>If your organisation uses SharePoint Online and you want a quick, modern way to manage multilingual content, the combination of Multilingual Pages and the Multilingual User Interface (MUI) is your best option. This approach allows you to create, translate, and manage pages in multiple languages within a single site, making it ideal for global communication sites and intranets that require efficiency and consistency.<\/p>\n\n\n\n<p>For businesses that still manage their own SharePoint Server environment, installing Language Packs is the recommended solution. Language packs let administrators localise system menus, settings, and messages for different languages, offering a native experience for users across regions. This approach gives complete control over the setup but requires server-side configuration and maintenance.<\/p>\n\n\n\n<p>When your goal is to deliver independent and fully localised content for each region, the SharePoint Variations feature remains a solid choice. It allows you to create separate site versions for every target language or region, ensuring each one can include custom content, branding, or even culturally relevant details. While this approach is more time-intensive, it\u2019s ideal for enterprises with diverse audiences and complex localisation needs.<\/p>\n\n\n\n<p>If your primary goal is to let users view site elements such as menus, navigation, and lists in their preferred language, simply enabling the MUI feature can achieve that. It personalizes the user interface without affecting the core site content, offering an effortless multilingual experience.<\/p>\n\n\n\n<p>No matter which approach you choose, SharePoint provides all the tools you need to create a seamless and inclusive multilingual environment. By leveraging SharePoint\u2019s language translation and localisation features, you can ensure that every user, no matter their region or language preference, enjoys a consistent and user-friendly experience.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Every_Business_Needs_a_Multilingual_SharePoint_Site\"><\/span><strong>Why Every Business Needs a Multilingual SharePoint Site?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Whether you\u2019re running an intranet for a global workforce or a public-facing site for international clients, a multilingual SharePoint environment ensures inclusivity and consistency. It allows teams to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Communicate seamlessly across languages.<\/li>\n\n\n\n<li>Access and share documents in localized formats.<\/li>\n\n\n\n<li>Manage personal and team sites in their regional language.<\/li>\n\n\n\n<li>Search and browse enterprise content using their preferred language settings.<\/li>\n<\/ul>\n\n\n\n<p>By adopting SharePoint multilingual features, organizations can make their content more accessible, strengthen global communication, and build a truly connected workplace.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Building_and_Managing_a_Multilingual_SharePoint_Environment\"><\/span><strong>Building and Managing a Multilingual SharePoint Environment<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Your digital space can be more inclusive and accessible to everyone around the world by creating a multilingual SharePoint website. Using the Multilingual User Interface (MUI), users can view the site in the language they prefer, regardless of what language the original site was written in. You can maintain your site&#8217;s structure and layout while users can easily switch to a language they understand best, facilitating collaboration and communication.<\/p>\n\n\n\n<p>However, it\u2019s important to remember that SharePoint doesn\u2019t automatically translate all the content for you. Microsoft provides clear guidelines for setting up multilingual SharePoint sites using a structured approach known as the \u201csource\u2013target paradigm.\u201d In this model, a single master site (the source) is created in a default language. From there, content is queued and translated into multiple target languages to serve regional or language-specific audiences.<\/p>\n\n\n\n<p>That said, managing a multilingual SharePoint environment requires proper planning and strategy. It\u2019s essential to understand your audience, identify the languages they use, and decide which parts of your content need to be translated. Creating a list of required sites and setting a clear default language for each one helps simplify the process and maintain consistency across all regions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Final_Thoughts\"><\/span><strong>Final Thoughts<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Publishing SharePoint pages in multiple languages is a game-changer for organisations with a global workforce or audience. It helps ensure that everyone, regardless of location or language, can access information easily and stay aligned with the organisation\u2019s goals.<\/p>\n\n\n\n<p>If you&#8217;re planning to build or optimize your multilingual SharePoint site, the right <strong><a href=\"https:\/\/www.idslogic.com\/sharepoint-consultation\/\">SharePoint consulting services<\/a><\/strong> and translation strategy can make all the difference. Our team at IDS Logic can help you design, develop, and deploy multilingual SharePoint solutions that are efficient, scalable, and user-friendly<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span><strong>Frequently Asked Questions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><strong>Q1. Can SharePoint automatically translate site content into different languages?<\/strong><br>No, SharePoint multilingual sites don\u2019t automatically translate page content. The Multilingual User Interface (MUI) only changes built-in elements such as navigation menus, site labels, and system text. If you want to translate actual content or documents, you\u2019ll need to use human translators or connect SharePoint with Microsoft Translator or Azure Cognitive Services. These tools can help automate the SharePoint translation workflow in both SharePoint Online and Microsoft 365 environments<\/p>\n\n\n\n<p><strong>Q2. How do language settings affect search results in SharePoint?<\/strong><br>Search results in SharePoint Online multilingual sites depend on the language of the indexed content. For example, a user searching in English will mostly see English results, while a French-speaking user will find results in French. To make search more effective across languages, organisations can create language-based search verticals or configure multilingual metadata and synonyms. This improves content visibility across different regional SharePoint intranets<\/p>\n\n\n\n<p><strong>Q3. What are the common challenges of managing multilingual SharePoint sites?<\/strong><br>Managing multilingual SharePoint intranets comes with challenges such as keeping translations accurate, managing permissions for translators, and maintaining consistency across multiple sites. Other hurdles include handling multilingual metadata, updating translated pages in sync with the source page, and ensuring smooth collaboration among global teams. Setting up a centralised content governance model and using SharePoint Variations wisely can simplify long-term multilingual management.<\/p>\n\n\n\n<p><strong>Q4. Can multilingual features be used with SharePoint document libraries and lists?<\/strong><br>Yes, it is possible to configure multilingual metadata and language-specific views in SharePoint Online and Microsoft 365. Users can access the same content in their preferred language while viewing the interface in their preferred language. Power Automate translation flows or third-party SharePoint translation tools can be integrated into SharePoint for automatic document localization<\/p>\n\n\n\n<p><strong>Q5. What are the best practices for maintaining a multilingual SharePoint intranet long-term?<\/strong><br>To keep your SharePoint multilingual environment running smoothly, follow these best practices<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Assign language owners or translation leads for each region.<\/li>\n\n\n\n<li>Maintain a SharePoint translation style guide and glossary of approved terms.<\/li>\n\n\n\n<li>Use version control to sync updates between the master site and translated sites.<\/li>\n\n\n\n<li>Test SharePoint language settings and region preferences regularly.<\/li>\n\n\n\n<li>Review translations periodically to align with company updates.<\/li>\n<\/ul>\n\n\n\n<p>By following these practices, you can ensure your multilingual SharePoint intranet stays consistent, accurate, and user-friendly for your global audience.<\/p>\n\n\n\n<script type=\"application\/ld+json\"> { \"@context\": \"https:\/\/schema.org\", \"@type\": \"FAQPage\", \"mainEntity\": [{ \"@type\": \"Question\", \"name\": \"Can SharePoint automatically translate site content into different languages?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"No, SharePoint multilingual sites don\u2019t automatically translate page content. The Multilingual User Interface (MUI) only changes built-in elements such as navigation menus, site labels, and system text. If you want to translate actual content or documents, you\u2019ll need to use human translators or connect SharePoint with Microsoft Translator or Azure Cognitive Services. These tools can help automate the SharePoint translation workflow in both SharePoint Online and Microsoft 365 environments\" } },{ \"@type\": \"Question\", \"name\": \"How do language settings affect search results in SharePoint?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Search results in SharePoint Online multilingual sites depend on the language of the indexed content. For example, a user searching in English will mostly see English results, while a French-speaking user will find results in French. To make search more effective across languages, organisations can create language-based search verticals or configure multilingual metadata and synonyms. 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