{"id":4972,"date":"2020-09-29T11:32:17","date_gmt":"2020-09-29T06:02:17","guid":{"rendered":"https:\/\/www.idslogic.com\/blog\/?p=4972"},"modified":"2025-02-26T15:45:46","modified_gmt":"2025-02-26T10:15:46","slug":"how-sharepoint-modern-document-libraries-help-to-manage-important-data","status":"publish","type":"post","link":"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data","title":{"rendered":"How SharePoint Modern Document Libraries Help to Manage Important Data"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_72 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data\/#Lets_Take_a_Look_at_What_the_Document_Libraries_can_do\" title=\"Let\u2019s Take a Look at What the Document Libraries can do:\">Let\u2019s Take a Look at What the Document Libraries can do:<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data\/#Folders\" title=\"Folders:\">Folders:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data\/#User_Interface\" title=\"User Interface:\">User Interface:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data\/#Metadata\" title=\"Metadata:\">Metadata:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data\/#Personalisation\" title=\"Personalisation:\">Personalisation:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.idslogic.com\/blog\/how-sharepoint-modern-document-libraries-help-to-manage-important-data\/#Good_Navigation\" title=\"Good Navigation:\">Good Navigation:<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p><span style=\"font-size: 14pt;\">SharePoint is now in the market for a long time and many business organizations have embraced this platform to manage and collaborate the documents greatly. When it is compared to the Classic SharePoint, Modern SharePoint offers more user friendly features and it is packed with a lot of simple and useful features and changes.<\/span><\/p>\n<p><span style=\"font-size: 14pt;\">SharePoint document libraries are super folders as they help to separate your files and folders and keep things clean and organized within the SharePoint site. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Here in this blog, we will cover some of the best things about libraries and how you can make the most of it. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Libraries aren\u2019t any replacements for old network or shared drives, but they are a major upgrade to the old school file share system.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Lets_Take_a_Look_at_What_the_Document_Libraries_can_do\"><\/span><span style=\"font-size: 14pt; color: #008000;\"><strong><span style=\"font-size: 18pt;\">Let\u2019s Take a Look at What the Document Libraries can do:<\/span> <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Folders\"><\/span><span style=\"font-size: 14pt;\"><strong><span style=\"color: #003366;\">Folders:<\/span> <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">Folders in the <span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.idslogic.com\/sharepoint-development\/\">SharePoint development<\/a><\/span> make the document handling experience similar to what you have been using if you are on network drives. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">It is very important to organize all your files and folders and also the subfolders, so that you can easily retrieve any information from the organization whenever needed and at any time. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Maintaining the files will also help to keep the application clean and make SharePoint better for the users. It is good to have a hierarchical folder structure and create a metadata structure.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"User_Interface\"><\/span><span style=\"font-size: 14pt;\"><strong><span style=\"color: #003366;\">User Interface:<\/span> <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">The modern SharePoint document libraries combine the power of OneDrive usability and SharePoint and have an updated user interface that offers a similar experience to OneDrive. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">You can make copies and document libraries are intelligent about remembering other files that you are using in SharePoint. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">This makes it possible to import other files from other libraries as links without having to duplicate the files between multiple websites.<\/span><\/p>\n<blockquote>\n<p style=\"box-shadow: 0 0 16px #cccccc; padding: 10px;\"><span style=\"font-size: 14pt;\"><strong>Also Read: <\/strong><a href=\"\/blog\/how-sharepoint-development-helps-to-map-workplace-collaboration\"><span style=\"color: #ff0000;\">How SharePoint Development Helps to Map Workplace Collaboration<\/span><\/a><\/span><\/p>\n<\/blockquote>\n<h3><span class=\"ez-toc-section\" id=\"Metadata\"><\/span><span style=\"font-size: 14pt;\"><strong><span style=\"color: #003366;\">Metadata:<\/span> <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">The document metadata is now available inline and you can easily edit the metadata directly from the main view in the information panel. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">You need not click on the multiple screens in order to apply an update and you can also easily drag and drop the files between the groups to update your metadata. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">The users can also navigate a complete document preview in SharePoint at the top of the information panel which offers metadata including the history of recent activity, who received a share to the file and the updates to the file.\u00a0<\/span><\/p>\n<div style=\"margin: 40px auto; border: 2px solid #065beb; padding: 20px 25px; border-radius: 6px; background: 0;\">\n<div style=\"display: inline-block; vertical-align: middle; width: 62%;\"><span style=\"font-size: 14pt;\"><strong>Are You Looking to Hire Dedicated SharePoint Developers?<\/strong><\/span><\/div>\n<div style=\"display: inline-block; vertical-align: middle; width: 36%;\"><span style=\"font-size: 14pt;\"><a style=\"padding: 10px 22px; margin-bottom: 0; line-height: 1.3em; text-align: center; text-decoration: none; vertical-align: middle; cursor: pointer; color: #ffffff; background-color: #065beb; -moz-border-radius: 3px; -webkit-border-radius: 3px; border-radius: 3px; display: block;\" href=\"https:\/\/www.idslogic.com\/dedicated-sharepoint-developer\/\" target=\"_blank\" rel=\"noopener noreferrer\">Call us today!<\/a><\/span><\/div>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"Personalisation\"><\/span><span style=\"font-size: 14pt;\"><strong><span style=\"color: #003366;\">Personalisation:<\/span> <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">The new SharePoint document libraries allow the users to group files directly in the main page without having to click to a separate admin screen.\u00a0 <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">They can easily click and drag the size of the columns and filter and also group any column header. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">To make the view easily available to everyone else, all they need is to click of the Save View. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Even the mobile browsers have the same features as desktop, thereby, making <span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.idslogic.com\/sharepoint-development\/\">SharePoint development<\/a><\/span> more productive for all the users whether they interact via the keyboard, mouse, screen reader or touch.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Good_Navigation\"><\/span><span style=\"font-size: 14pt;\"><strong><span style=\"color: #003366;\">Good Navigation:<\/span> <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-size: 14pt;\">With modern SharePoint libraries, user can bring enhanced content to group files and libraries that belong to the Office 365 group having a new header control at the top of the page. <\/span><\/p>\n<p><span style=\"font-size: 14pt;\">Unlike the old control, that included links to the calendar, group\u2019s conversation and member engagement, the new control offers a single link to the group\u2019s conversation from which the user can easily navigate the calendar and member management.<\/span><\/p>\n<blockquote>\n<p style=\"box-shadow: 0 0 16px #cccccc; padding: 10px;\"><span style=\"font-size: 14pt;\"><strong>Also Read: <\/strong><a href=\"\/blog\/the-need-to-migrate-sharepoint-2010-to-sharepoint-online\"><span style=\"color: #ff0000;\">The Need to Migrate SharePoint 2010 to SharePoint Online<\/span><\/a><\/span><\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint is now in the market for a long time and many business organizations have embraced this platform to manage and collaborate the documents greatly. When it is compared to the Classic SharePoint, Modern SharePoint offers more user friendly features&#8230;<\/p>\n","protected":false},"author":1,"featured_media":4985,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[643],"tags":[947,280,894],"class_list":["post-4972","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint","tag-sharepoint-deveelopment","tag-sharepoint-development-company","tag-sharepoint-development-company-india"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/4972","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/comments?post=4972"}],"version-history":[{"count":3,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/4972\/revisions"}],"predecessor-version":[{"id":11132,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/posts\/4972\/revisions\/11132"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/media\/4985"}],"wp:attachment":[{"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/media?parent=4972"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/categories?post=4972"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.idslogic.com\/blog\/wp-json\/wp\/v2\/tags?post=4972"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}